Process & Timeline

Logos for the University of Maine System and each of the the seven campuses as well as the Maine Law school. University of Maine, Augusta, Farmington, Fort Kent, Machias, Presque Isle, and Southern Maine.
RFP Development/ Release/ Demos/ Evaluation 03/01/2019 05/30/2019 Final Scoring and Reference Checks 06/01/2019 07/14/2019 Final Selection Announced 08/20/2019 Implementation Planning 08/20/2019 09/30/2019 Configuration/Test Course Shells 10/01/2019 11/30/2019 Training 10/15/2019 08/30/2020 Pilot Course Offerings 12/15/2019 05/20/2020 Course Migration 12/13/2019 08/30/2020 Complete Transition 09/15/2020

Phase 1 — Use Case Presentation - LMS RFP Published 4/1/2019

    • April 8, 2019 - Deadline for Written Inquiries/Questions Regarding Use Cases – Appendix G – Evaluation Scenarios
    • April 9, 2019 - Response to Written Inquiries/Questions Regarding Use Cases – Appendix G – Evaluation Scenarios
    • April 18, 2019 - Deadline for Submission of Use Case Demonstration & Sandbox Link
      • Use Case Presentation - Respondents will provide a video or screen capture which details and demonstrates a solution to each of the eight scenarios in the Use Cases document. Pg 62. These videos will be distributed broadly for feedback online. The UMA Instructional Services unit will also host several discussion forums between April 22, and May 17th where vendor recordings of each scenario will be presented for discussion and Q&A.
    • April 18 – May 17 - Faculty, Staff & Students Review

Phase 2 — RFP Submission, Evaluation and Award

    • April 12, 2019 - Deadline for Written Inquiries/Questions – RFP Focus
    • April 17, 2019 - Response to Written Inquiries/Questions – RFP Focus
    • April 30, 2019 - Deadline for Proposal Submission
    • May 16 - Respondent's Presentations ; Live from the Faculty Institute on the UMA campus and streamed via ZOOM for remote UMS participants.
      • May 16-31, 2019 - Vendor presentations available for review and faculty feedback to inform selection.
    • On or before June 7, 2019 - Award Announcement (subject to change)

Phase 3 — Implementation

    • September 2019 - September 2020:
      • Formation of Core Implementation Committee
      • Completion of Comprehensive Implementation Plan and Timeline
      • Initial Configuration of Platform
      • Access to on-demand Training materials and demonstration courses
      • Launch of Spring 2020 Pilot
      • Finalization of Brightspace Organizational Structure and development of API integration between Campus Solutions and Brightspace
      • Completion of LTI integrations with third-party applications (i.e. Zoom, Kaltura, etc.)
      • Bulk migration of course content from Blackboard to Brightspace
      • Manual migration of course content content from other systems (Synapse, Google Classroom, etc.)
      • Training for faculty and support staff
      • Regular monthly updates on the implementation progress